Child Day Care
Tours booked and places filled
Performance guarantee
We fill your calendar. Or you don't pay.
Lead generation and paid ads for child day care centres, ABA therapy providers, and rehab centres. We agree a monthly number before anything launches. Miss it, and our fee comes back to you.
15 minutes. No obligation. You see the target before you commit.
- 62 campaigns run
- $16.27 lowest cost per application
- 3 categories, no generalists
Pick your category
What filling up means for you
ABA Therapy
Intakes started and staff hired
Rehab Centers
Qualified admissions enquiries
About us
We only do three things, and we do them on a number.
Patients Intake is a small paid-acquisition team. We build and run the ads, the landing pages, and the follow-up automation that turn local demand into booked appointments — and we put a monthly number on it before we take your money.
We work in three categories: child day care, ABA therapy, and rehab centres. Not because the list is exhaustive, but because each one has a different buyer, a different sales cycle, and a different set of advertising rules. A parent choosing a nursery, a family arranging an ABA evaluation, and someone calling about admissions at two in the morning are not the same campaign, and pretending otherwise is how budgets disappear.
How we prefer to work
- Flat monthly fee. No percentage of your ad spend, so we have no reason to push the budget up.
- You own everything. Ad accounts, GoHighLevel sub account, pages, automations, and every lead record stay yours.
- One number on the front page. Cost per booked tour, started intake, or qualified admission. Impressions are diagnostics, not results.
- We say no when it is not us. If your constraint is staffing, licensing, or a two-star profile, ads will not fix it and we will tell you.
Who we serve
Three categories, three playbooks
Each has its own page with the campaigns we run, where enquiries leak, and what the guarantee is measured against.
Child Day Care
Tours booked and places filled
ABA Therapy
Intakes started and staff hired
Rehab Centers
Qualified admissions enquiries
Our strategies
What we actually do differently
Six things that decide whether a campaign fills a calendar or just spends a budget.
Offer engineering before targeting
What you advertise decides more than who sees it. A free trial morning, a same-week assessment, a no-waitlist slot — we test the offer first, because no amount of audience tuning rescues a weak one.
Speed to lead, measured in seconds
The first reply goes out automatically in under ten seconds, day or night. It is the single change that moves booking rates the most, and it is the one almost nobody has running.
Capacity-mapped geography
We advertise where you can actually serve, at the radius your capacity supports. Spending outside your catchment buys enquiries you have to turn away.
Creative-led qualification
Health-condition targeting is restricted on every major platform. So the screening moves into the creative and the funnel questions rather than an interest list, which is also what keeps cost per qualified enquiry down.
Follow-up built for your sales cycle
Day care converts in days, ABA runs through funding approval, admissions can turn in hours. The sequences are built to the cycle, not copy-pasted between them.
Attribution that ends at the booking
Clicks and impressions are diagnostics. The report leads with cost per booked tour, started intake, or qualified admission, because that is the number the guarantee is written against.
The guarantee
We agree the number. We hit it, or our fee comes back.
Most agencies sell effort and report on impressions. We would rather be judged on the one number that changes your month.
How it works, in full
No asterisks buried at the bottom. These are the terms.
- The number is agreed in writing first
Before a single ad runs, we set a monthly target based on your capacity, your market, and your budget. It goes in the agreement. No vague promises about “more leads”. - Ninety days to prove it
The guarantee runs over the first three months, which is how long it takes to test creative, cut waste, and reach a stable cost per booking. - Miss the number, get the fee back
If we do not hit the agreed target, we refund our management fee for the months we missed. You keep the ad account, the landing pages, the automations, and every lead we did generate. - What we need from you
Maintain the agreed ad budget, respond to leads within one business hour (our automation covers the first reply), keep the capacity you told us about, and give us account access. If those slip, the guarantee pauses — and we will tell you the moment it does.
One thing we will not pretend: the refund covers our management fee, not your ad spend. Money paid to Meta and Google buys impressions and cannot be recovered from them. Anyone promising otherwise is refunding from their own pocket or leaving that part out.
Real numbers from real campaigns
Thirty-plus campaigns, and the receipts to match.
Actual Meta Ads Manager figures from live ad accounts. Not a case study we wrote about ourselves.
Website applications · active
907Applications
$16.27 per application · $14,758 spent
Single campaign
Website applications · active
502Applications
$29.36 per application · $14,741 spent
Single campaign
Long-running campaign
317Applications
$64.90 per application · $20,574 spent
Still active
Scaled campaign · active
253Applications
$23.45 per application · $5,933 spent
Last 30 days
Completed campaign
240Applications
$70.03 per application · $16,807 spent
Full run
Campaigns run to date
62Campaigns
across one managed ad account
Aug 2023 to Sep 2026
Being straight about what this proof covers:
these figures come from health and service campaigns we have run — pain management, multi-location clinics, seminar funnels and lead gen. They are not day care, ABA, or admissions numbers. What transfers is the machinery: the speed-to-lead discipline, the funnel structure, and the cost control. Ask on the call and we will tell you exactly what we have run in your category.
Straight from Meta Ads Manager
Real screenshots. Real results.
Pulled directly from Meta Ads Manager
What's included
Everything, done for you
One flat monthly fee covers the whole system. We will walk you through the numbers on the call, once we know your capacity and your market.
Backed by the guarantee
Growth Package
Creative, paid ads & intake automation. Done for you.
- Ad creative for your category written and designed for parents, families, or referral sources — never one generic template.
- Fully managed Meta & Google ads built, launched, and optimised toward booked tours, intakes, or admissions.
- Instant follow-up automation replies in seconds, reminder sequences, and pre-qualification so enquiries stop going cold.
- Complete setup done for you pixels, tracking, pipelines, and CRM. The whole system, configured.
- Free GoHighLevel sub account — your own CRM, pipeline, calendar, and automation hub, fully configured at no extra cost.
Flat monthly fee, no percentage of ad spend. Ad budget is separate and paid directly to Meta and Google.
How it works
From call to live campaigns in days
Setup is usually complete within two to three days of the strategy call.
STEP 01
Strategy call
Fifteen minutes on your capacity, your service area, and what filling up actually means in numbers for you.
STEP 02
We agree the target
You get the monthly number, the budget it assumes, and the guarantee terms in writing before anything launches.
STEP 03
We build and launch
Creative, campaigns, landing page, tracking, and follow-up automation, inside your own GoHighLevel sub account.
STEP 04
We hit it, or we refund
Reported monthly against the agreed number. No moving goalposts, no vanity metrics.
Questions
Everything you're wondering
How does the guarantee actually work?
We agree a monthly number in writing before launch — booked tours, started intakes, or qualified admissions enquiries depending on your category. It runs over the first ninety days. If we miss it, we refund our management fee for the months we missed, and you keep the ad account, pages, automations, and every lead produced along the way.
How is the pricing structured?
A flat monthly management fee, plus your advertising budget paid directly to Meta and Google. We do not take a percentage of ad spend, so we have no incentive to push your budget up. We will give you the exact figure on the strategy call, once we know your capacity and the market you are in, because quoting a number before that would be guesswork.
Does “you don't pay” include the ad spend?
No, and we would rather be blunt about that than have you find out later. The refund covers our management fee. Ad spend goes directly to Meta and Google, it buys the impressions either way, and we cannot claw it back from them. Any agency telling you otherwise is either refunding out of its own pocket or not telling you the whole thing.
What stops you from setting an easy target?
Nothing except that it would be obvious. The number is built from your capacity and your budget on the strategy call, and you have to agree it is worth paying for before you sign. If the number we propose does not move your business, say so and we will not take the account.
What if we cannot handle the volume?
Then we set a lower number. A guarantee that floods a centre you cannot staff is worse than no guarantee. Capacity is the first thing we ask about, and for day care and ABA it is usually the binding constraint rather than demand.
Why only three categories?
Because the campaigns behind them are genuinely different and each one took work to learn. A day care tour, an ABA intake, and an admissions call are three different decisions on three different timelines. Running them from one generic healthcare template is how budgets get wasted.
Can you help us hire as well as fill places?
Yes. For ABA especially, staffing is often the more urgent pipeline — you can only start the cases you have RBTs for. Recruitment runs on the same infrastructure: ads, a landing page, and instant follow-up, because candidates go cold as fast as leads do.
How do you handle privacy?
We keep protected health information out of ad platforms and general marketing tools. No condition, diagnosis, or treatment detail in tracking, no client data in campaign audiences, and access limited to the people who need it. We will sign a BAA where your setup requires one. Your privacy officer should review anything we build before it goes live.
Are there rules specific to our category?
Yes, and they shape what we can run. Addiction treatment advertising on Google and Meta requires LegitScript certification before a single ad is approved. Behaviour analysts have professional ethics requirements on advertising and testimonials. Day care is licensed, and ratio or capacity claims need to match your licence. We check all of this before launch rather than after a rejection.
Next step
Let's agree the number.
Fifteen minutes on your capacity and your market, and you will leave the call with the monthly target we would guarantee and the budget it assumes.
Home › Who we serve › Child Day Care
Performance guarantee
Child day care & early learning
We'll fill your day care calendar. Or you don't pay.
Ads, landing pages, and instant follow-up that turn local parent searches into booked tours and signed enrolment forms. We agree the number before we start. Miss it, and our fee comes back to you.
15 minutes. No obligation. You see the target before you commit.
Enquiry feed
This week
09:41Tour request — infant roomMeta ad · auto reply in 8 secondsTour · Thu 10:00
10:07Enrolment enquiry — 3yr oldInstant SMS, availability confirmedTour · Fri 2:00
12:19Google search — day care near meReminder sequence queuedTour · Mon 9:15
18:52After-hours form fillAuto reply, self-booked at 7:04amTour · Tue 4:00
21:30Summer programme registrationConfirmation plus reminders liveConfirmed
47 enquiries this week
auto reply in 8 seconds
Illustration of the automation. Campaign figures are from live accounts.
Sound familiar?
Where the places actually go unfilled
Empty places in a licensed room
Every unfilled place is fixed cost you carry anyway. Staff ratios are set, rent is set, the revenue is not.
Parents call three centres in one evening
Whoever answers first books the tour. Voicemail loses the enrolment before you knew you were competing.
Tours booked, nobody turns up
A tour with no reminder sequence is a coin flip. Half your enquiries never make it through the front door.
Word of mouth has a ceiling
It fills the first room. It will not fill a second site or a new infant programme on a schedule you choose.
What we run
Campaigns built for child day care
The guarantee here is measured on a set number of booked tours every month.
- Enrolment and tour-booking campaigns
- Infant and toddler waitlist fills
- Summer camp and holiday programme pushes
- New location and second-site launches
- Google Local and map-pack visibility
- Re-engagement of past enquiries
Licensing sets your ratios and your capacity, so we target to the places you can actually fill and no further. Any capacity or ratio claim in an ad gets checked against your licence before it runs.
How it works
From call to live campaigns in days
Setup is usually complete within two to three days of the strategy call.
STEP 01
Strategy call
Fifteen minutes on your capacity, your service area, and what filling up actually means in numbers for you.
STEP 02
We agree the target
You get the monthly number, the budget it assumes, and the guarantee terms in writing before anything launches.
STEP 03
We build and launch
Creative, campaigns, landing page, tracking, and follow-up automation, inside your own GoHighLevel sub account.
STEP 04
We hit it, or we refund
Reported monthly against the agreed number. No moving goalposts, no vanity metrics.
Next step
Let's agree the number.
Fifteen minutes on your capacity and your market, and you will leave the call with the monthly target we would guarantee and the budget it assumes.
Home › Who we serve › ABA Therapy
Performance guarantee
ABA therapy providers
We'll fill your ABA caseload. Or you don't pay.
Parent enquiries that make it through evaluation and funding approval into started cases — plus the RBT and BCBA pipeline you need to serve them. We agree the number before we start. Miss it, and our fee comes back to you.
15 minutes. No obligation. You see the target before you commit.
Enquiry feed
This week
09:41Parent enquiry — evaluationMeta ad · auto reply in 8 secondsIntake call · Thu
10:07Coverage question — new familyFunding questions sent automaticallyIntake call · Fri
12:19Waitlist re-engagement replyStatus update sent, slot offeredIntake call · Mon
16:48RBT applicant — recruitment adScreening sent, call slot offeredInterview · Wed
21:30BCBA applicant — referralAuto reply, screening queuedIn review
47 enquiries this week
auto reply in 8 seconds
Illustration of the automation. Campaign figures are from live accounts.
Sound familiar?
Where the places actually go unfilled
Enquiries stall at authorisation
Families make contact, then vanish between diagnosis paperwork, funding approval, and the first session.
Hiring is the real bottleneck
You could take more clients tomorrow if you had the RBTs. Job boards deliver volume, not people who stay.
A waitlist that quietly ages
Families waiting months, some already placed elsewhere, and nothing keeping them warm or informed.
Referrals from two pediatricians
Growth capped by a handful of relationships, with no independent pipeline of your own.
What we run
Campaigns built for aba therapy
The guarantee here is measured on a set number of completed intake calls every month.
- Parent enquiry campaigns for evaluations
- Funding and coverage pre-qualification
- Waitlist reactivation and re-engagement
- RBT and BCBA recruitment campaigns
- Centre opening and new territory launches
- Referral-source reactivation
The ad platforms do not let anyone target by health condition, so you cannot buy an autism audience. Qualification comes from the creative, the geography, and the questions in the funnel. Follow-up carries more weight here than anywhere else, because the gap between first enquiry and a started case runs through evaluation and funding.
How it works
From call to live campaigns in days
Setup is usually complete within two to three days of the strategy call.
STEP 01
Strategy call
Fifteen minutes on your capacity, your service area, and what filling up actually means in numbers for you.
STEP 02
We agree the target
You get the monthly number, the budget it assumes, and the guarantee terms in writing before anything launches.
STEP 03
We build and launch
Creative, campaigns, landing page, tracking, and follow-up automation, inside your own GoHighLevel sub account.
STEP 04
We hit it, or we refund
Reported monthly against the agreed number. No moving goalposts, no vanity metrics.
Next step
Let's agree the number.
Fifteen minutes on your capacity and your market, and you will leave the call with the monthly target we would guarantee and the budget it assumes.
Home › Who we serve › Rehab Centers
Performance guarantee
Rehab & recovery centers
We'll fill your admissions calendar. Or you don't pay.
Qualified admissions enquiries, answered in seconds and worked through assessment and verification by an automated follow-up system. We agree the number before we start. Miss it, and our fee comes back to you.
15 minutes. No obligation. You see the target before you commit.
Enquiry feed
This week
02:14Admissions enquiry — overnightAuto reply in 8 seconds, call queuedAssessment · Wed
09:41Family member enquiryInstant reply, verification questions sentAssessment · Thu
12:19Search campaign — form fillPre-qualification completedAssessment · Fri
18:52After-hours call, missedText-back sent, call rebookedAssessment · Mon
21:30Alumni referralConfirmation plus reminders liveIn review
47 enquiries this week
auto reply in 8 seconds
Illustration of the automation. Campaign figures are from live accounts.
Sound familiar?
Where the places actually go unfilled
The call comes once
Someone reaches out in a narrow window. Miss it by an hour and the moment, and the admission, is gone.
Expensive clicks, unqualified calls
One of the most competitive keyword sets there is, and most of the spend lands on people you cannot admit.
Verification kills momentum
Enquiry to assessment to coverage check is where admissions leak, and it is almost never automated.
Census swings month to month
Beds full in March, half empty in June, with no predictable pipeline to smooth it out.
What we run
Campaigns built for rehab centers
The guarantee here is measured on a set number of qualified admissions enquiries every month.
- Admissions enquiry campaigns
- Family decision-maker targeting
- Assessment and consultation booking funnels
- Alumni and referral-source reactivation
- New programme and level-of-care launches
- Out-of-hours response coverage
Read this one before you budget. Advertising addiction treatment on Google, Meta, or Microsoft requires LegitScript certification first — without it, ads are rejected regardless of spend, and the guarantee cannot start. We check your certification status on the first call. For physical rehabilitation, no certification gate applies.
How it works
From call to live campaigns in days
Setup is usually complete within two to three days of the strategy call.
STEP 01
Strategy call
Fifteen minutes on your capacity, your service area, and what filling up actually means in numbers for you.
STEP 02
We agree the target
You get the monthly number, the budget it assumes, and the guarantee terms in writing before anything launches.
STEP 03
We build and launch
Creative, campaigns, landing page, tracking, and follow-up automation, inside your own GoHighLevel sub account.
STEP 04
We hit it, or we refund
Reported monthly against the agreed number. No moving goalposts, no vanity metrics.
Next step
Let's agree the number.
Fifteen minutes on your capacity and your market, and you will leave the call with the monthly target we would guarantee and the budget it assumes.
Book your strategy call
Fifteen minutes to agree your number
Pick a time on the calendar. Come with your capacity and your service area, and you will leave the call with the monthly target we would guarantee and the budget it assumes.
No obligation · You see the target before you commit to anything
STEP 01
Strategy call
Fifteen minutes on your capacity, your service area, and what filling up actually means in numbers for you.
STEP 02
We agree the target
You get the monthly number, the budget it assumes, and the guarantee terms in writing before anything launches.
STEP 03
We build and launch
Creative, campaigns, landing page, tracking, and follow-up automation, inside your own GoHighLevel sub account.
STEP 04
We hit it, or we refund
Reported monthly against the agreed number. No moving goalposts, no vanity metrics.
Prefer email?
Times shown in your local timezone.
Request received
Your strategy call is on the way.
We will be in touch shortly to lock in your fifteen minutes and come prepared with a proposed monthly target for your market.
STEP 01
Strategy call
Fifteen minutes on your capacity, your service area, and what filling up actually means in numbers for you.
STEP 02
We agree the target
You get the monthly number, the budget it assumes, and the guarantee terms in writing before anything launches.
STEP 03
We build and launch
Creative, campaigns, landing page, tracking, and follow-up automation, inside your own GoHighLevel sub account.
STEP 04
We hit it, or we refund
Reported monthly against the agreed number. No moving goalposts, no vanity metrics.
Questions in the meantime? [email protected]
Legal
Privacy policy
Last updated: [DATE]
This is a starting template, not legal advice. Have your attorney review and complete it — including the bracketed fields — before you publish.
Who we are
Patients Intake ([LEGAL ENTITY NAME]) provides advertising, creative, and marketing automation services to child day care centers, ABA therapy providers, and rehab centers. Our registered address is [BUSINESS ADDRESS]. You can reach us at [email protected].
What this policy covers
This policy describes how we handle information collected through this website and in the course of providing services to client practices. It does not cover the privacy practices of the practices we work with; each maintains its own notice of privacy practices.
Information we collect
- Information you give us. Name, centre or organisation name, category, capacity, email address, phone number, and anything you write in a form field or send by email.
- Information collected automatically. IP address, browser and device type, pages viewed, referring source, and similar analytics data.
- Advertising and conversion data. We use pixels and conversion tracking from advertising platforms including Meta and Google to measure campaign performance.
What we do not collect here
This website is not a patient or client portal. Please do not send medical, diagnostic, or treatment information about yourself, a patient, or a child through our forms. We do not knowingly collect protected health information through this site, and any that reaches us in error is deleted.
How we use information
- To respond to your request and schedule your strategy call
- To provide, support, and improve our services
- To send service updates and, where you have opted in, marketing messages
- To meet legal, tax, and accounting obligations
Cookies and tracking
We use cookies and similar technologies for analytics and advertising measurement, including [LIST YOUR TOOLS — e.g. Google Analytics, Google Ads, Meta Pixel]. You can control cookies through your browser settings. [Add your cookie banner or consent tool details here.]
Sharing
We share information with service providers who help us operate — hosting, CRM and automation (GoHighLevel), email and SMS delivery, analytics, and advertising platforms — under contracts limiting their use of it. We do not sell personal information. We may disclose information where required by law or to protect our rights.
Client data and business associate agreements
When we handle information on behalf of a client practice, we act on that practice's instructions. Where our role makes us a business associate under HIPAA, we enter into a business associate agreement and handle information under its terms.
Retention
We keep information for as long as needed for the purposes above and to meet legal obligations, then delete or anonymize it. [Specify your retention periods.]
Your choices
You can unsubscribe from marketing email using the link in any message, reply STOP to any SMS, or contact us to request access, correction, or deletion of your information. Depending on where you live, you may have additional rights under laws such as the [CCPA/CPRA, GDPR, or other applicable law] — describe how to exercise them here.
Security
We use administrative, technical, and physical safeguards appropriate to the information we handle. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
Children
This site is intended for practice owners and staff. We do not knowingly collect information from children under 13.
Changes
We will post any changes on this page and update the date above.
Contact
Questions about this policy: [email protected] or [BUSINESS ADDRESS].
Legal
Terms of service
Last updated: [DATE]
This is a starting template, not legal advice. Have your attorney review and complete it before you publish — particularly the fees and cancellation sections, which must match what you actually do.
Agreement
By using this website you agree to these terms. If you do not agree, please do not use the site. Services we provide to clients are governed by a separate signed services agreement, which controls if there is any conflict with these terms.
Fees and billing
Our service fee is a flat monthly amount, agreed in writing with each client before work begins. Advertising spend is separate and is paid by you directly to the advertising platforms. [State your billing date, payment methods, minimum term if any, refund policy, notice period for cancellation, and any conditions under which the fee may change.]
Cancellation
[Complete this section to match your actual practice.] Describe how a client cancels, how much notice is required, what happens to work in progress, and what the client keeps on exit — including the GoHighLevel sub account, ad accounts, creatives, and campaign data.]
The performance guarantee
Where we advertise a guarantee, these are its terms. A specific monthly target is agreed with each client in writing before any campaign launches, based on that client's capacity, market, and agreed advertising budget. The guarantee period is the first ninety days of service.
If the agreed target is not met, we refund our management fee for the months in which it was missed. The refund covers our management fee only. Advertising spend is paid by the client directly to the advertising platforms, is consumed in delivering impressions, and is not recoverable by us or refundable by us.
The guarantee is conditional on the client maintaining the agreed advertising budget, responding to enquiries within the agreed timeframe, maintaining the service capacity represented to us, providing and maintaining access to the necessary advertising and business accounts, and holding any certification or licence required to advertise in their category. Where a platform requires category certification before ads may run, the guarantee does not begin until that certification is in place. If a condition is not met, the guarantee is suspended for the affected period and we will notify the client in writing.
[Have counsel confirm this section matches your signed services agreement, your refund mechanics, and the advertising rules of each category you serve before publishing.]
Limits on what we can promise
Beyond the specific guarantee described above, marketing outcomes depend on factors outside our control, including your market, offers, pricing, clinical capacity, staffing levels, funding and authorisation timelines, reputation, budget, and platform policies. Cost per lead, lead volume, and campaign figures shown on this site are historical results from specific health and service campaigns we have run. They are not a promise or projection of similar results for any other client, and they are not presented as child day care, ABA, or admissions results.
Your responsibilities
- Provide accurate information when you contact us
- Ensure any claims, offers, credentials, pricing, and disclaimers you ask us to advertise are truthful, substantiated, and permitted in your jurisdiction
- Maintain your own compliance with HIPAA, your state licensing body, child care licensing rules, or behaviour analyst licensing rules, professional ethics requirements on advertising and testimonials, federal beneficiary inducement rules where Medicare or Medicaid patients are involved, TCPA, CAN-SPAM, and advertising platform policies, with your counsel's review
- Keep the account access you grant us secure and current
Intellectual property
The content, design, and code of this site belong to Patients Intake or its licensors. Work product created for a client — creatives, campaigns, automations, and the GoHighLevel sub account — is governed by that client's services agreement.
Third-party services
We rely on third-party platforms including Meta, Google, and GoHighLevel. We are not responsible for their availability, pricing, policy changes, account decisions, or the content of any site we link to.
Limitation of liability
To the maximum extent permitted by law, Patients Intake is not liable for indirect, incidental, special, or consequential damages, or for lost profits or revenue, arising from your use of this site. [Insert your liability cap and any state-specific language.]
Indemnity
You agree to indemnify Patients Intake against claims arising from your misuse of this site or from content, offers, or claims you asked us to advertise on your behalf.
Governing law
These terms are governed by the laws of [STATE/JURISDICTION], without regard to conflict of law rules. [Add venue and any dispute resolution or arbitration clause.]
Changes
We may update these terms and will post the revised version here with a new date.
Contact
[email protected] · [BUSINESS ADDRESS]